Purchasing Services

REPORTS

Use these reports to track the status of requisitions, purchase orders and receiving.

1. Unauthorized/Unfinished Requisition Report (.pdf) – This report lists all the requisitions that have not been approved or have been started and not completed.
1. Z:\Purchasing\Public\Reports\UNRQ.pdf
2. Daily Requisition Report (.xls) – This daily report show the status of approved requisitions that have not been turned into purchase orders by the buyers
1. Z:\Purchasing\Public\Reports\2.DailyReqReport.XLS
3. Outstanding Purchase Order Listing Detail (.pdf) – Use this report to determine the status of items that have not received.
1. Z:\Purchasing\Public\Reports\OPOL.pdf
4. Outstanding Purchase Order Summary (.xls) – Sorted by Initiator and Purchase Order, this report is a list of all purchase orders that have not been reconciled.
1. Z:\Purchasing\Public\Reports\4.OPOLSummary.XLS
5. Back Ordered PO List (.xls) – This Datatel query lists purchase orders that has one or more items that have been back ordered. Back ordered items where the quantity accepted is fewer than listed on the PO.
1. Z:\Purchasing\Public\Reports\5.BackOrderPOList.XLS
6. Blanket PO List w/ Balance (.xls) – Use this Datatel query lists to view the starting balance and expenseses that have been posted against a BPO. Sorted By: Initiator Note: This report does not reflect outstanding invoices for current orders.
1. Z:\Purchasing\Public\Reports\6.BPOBalance.XLS
7. Contract File Log - College Services (.xls) – This Excel spreadsheet is the tracking log for College Service Contracts. Use this report to view the status of the contract exectution.
1. Z:\Purchasing\Public\CONTRACT FILE FY09-10 - College Services.xls
8. Contract File Log - Public Works (.xls) – This Excel spreadsheet is the tracking log for Public Works Contracts. Use this report to view the status of the contract exectution.
1. Z:\Purchasing\Public\CONTRACT FILE FY09-10 - Public Works.xls