Purchasing Services

CONTRACTS & AGREEMENTS

Purchasing creates or reviews all contracts to ensure the agreement terms provide adequate protection to the District. There are several types of District contracts that are for construction, maintenance, professional services, independent contracts and other services. If the contract or agreement is not drafted by the Purchasing department, the Purchasing department should review the contract or agreement before you submit the requisition.

Note: To save additional time, the contract may be reviewed prior to completing the negotiation for the scope of work.

How do I know what type of District contract to use? Use this link for a table view of the District contracts, or click here for the detailed descriptions of each contract type.

How long does it take to review a contract?

General review of contracts takes approximately 1-2 days. However, when a contract requires modifications like strike-outs(deletions) or additions, the processing of the final contract will be delayed.

What do I do?

1. Send a copy of the contract to the Purchasing department for review.

2. After Purchasing reviews the contract you will receive an inital approval from the Director of Purchasing or Purchasing Manager. Enter a requisition into Datatel for the contract.

3. Once the Datatel entry is complete, send all back-up material for the contract to the appropriate Buyer or Point of Contact. Include the scope of work (if the initial review did not include the scope of work) and/or the final contract to Purchasing.

4. Once the requistion has been approved in Datatel, three copies of the contract is generated and sent to the vendor/contractor for their signature(s).

5. The signed contract copies are returned to Purchasing. Upon receipt, one of the District approved signers will sign the contract.

6. Lastly, the signed contract is distributed and the contractor can begin the work.